Book an Ops Leak Audit

Ops Leak Audit · Step 1 of 3

An Amazon operations audit that finds the leaks between your systems.

The Ops Leak Audit is a fixed-price Amazon operations audit for brands doing $1M–$20M a year. In 10 business days, with read-only access, we map the work between Seller Central, Shopify or Walmart, your warehouse or 3PL, your suppliers and QuickBooks or Xero, and price every leak in hours and dollars.

Book an Ops Leak Audit See the deliverables
  • $1,500
  • 10 business days
  • Read-only access
  • Credited to your build
Ops Leak AuditExample brand
Sample data

Business day

8/10

Leaking per month

$3,932

Manual hours

58 h/mo

  1. Day 1 Kickoff and read-only access Scope signed
  2. Day 4 Workflow map 5 manual links, 19 h/wk
  3. Day 7 Leak report $3,932/mo found
  4. Day 8 Quick win live Daily alert at 7:30 AM
  5. Day 9 Ranked roadmap Top 3 for the build
  6. Day 10 Readout call Fixed build price

Read-only the whole way. Nothing in your accounts changes.

Sample audit tracker for an example brand on business day 8 of 10: workflow map and leak report done, $3,932 a month and 58 manual hours found, the quick-win alert live, roadmap and readout still to come.

Definition

What is an Ops Leak Audit?

An Ops Leak Audit is a 10-business-day review of the manual work between your sales channels, fulfillment, suppliers and accounting. It measures what that work costs in hours and dollars and ranks which automations pay back first. It runs on read-only access, so it cannot change an order, a listing or your books.

An "ops leak" is any recurring cost created by systems that do not talk to each other: a stockout nobody saw coming, an aged-inventory surcharge, a reimbursement never claimed, or hours of copy-paste every week.

Price
$1,500 fixed, credited in full to your build
Length
10 business days
Access
Read-only, through official APIs
Your time
Two calls, plus short questions by email or Slack
You keep
Workflow map, leak report, roadmap and a live daily alert
Best fit
Amazon-led brands, $1M–$20M a year, FBA and FBM, US and Canada

What you get

Four deliverables. You keep all of them, build or not.

Every audit ends with the same four outputs. Click through to see what each one looks like. The figures are sample data from an example brand, not a client.

A map of every hand-off between your systems

Each line is a job someone on your team does by hand: an export, a copy-paste, an email. We time each one with the person who does it.

  • Amazon, Shopify or Walmart, 3PL, suppliers and books on one page
  • Hours per week on every manual link
  • Which links already run on an API and which do not
Workflow mapExample brand
Sample data
Inbound · API Amazon FBA + FBM Shopify + Walmart 3PL warehouse Supplier POs + ETAs QuickBooks books Spreadsheets + inbox your team, by hand Settlements · 6h Journals · 2h Stock sync · 3h FBM fixes · 4h PO chasing · 4h
  • Settlement exports into a spreadsheet6 h/wk
  • Journal entries typed into QuickBooks2 h/wk
  • Shopify and Walmart stock updated by hand3 h/wk
  • FBM orders re-keyed into the 3PL portal4 h/wk
  • Supplier POs and ETAs chased by email4 h/wk
  • Manual work between systems19 h/wk
Sample workflow map. Amazon, Shopify or Walmart, a 3PL, a supplier and QuickBooks all connect through spreadsheets and an inbox run by hand. Only the Amazon to 3PL inbound link runs on an API. Five manual links total 19 hours a week.

What we look at

15 workflows where Amazon-led brands usually leak.

We start from the same checklist on every audit and add whatever is specific to your business. Each one is a place where data moves between systems by hand.

Inventory

4
  • FBA replenishment and inbound plans
  • AWD and warehouse transfers
  • Stock sync to Shopify and Walmart
  • Aged inventory and storage fees

Orders and fulfillment

3
  • FBM routing and labels
  • Late-shipment and cancellation risk
  • Returns and removals

Money

4
  • Settlements to QuickBooks or Xero
  • FBA fee and size-tier checks
  • Lost, damaged and short-received units
  • Daily P&L by channel

Suppliers

2
  • PO creation and approvals
  • ETA, sample and document follow-up

Customers and catalog

2
  • Buyer messages and tickets
  • Listing and price changes across channels

Our operating expertise is Amazon FBA, FBM and fulfillment. Shopify, Walmart, eBay, Etsy, QuickBooks, Xero and ShipStation are covered as integrations.

Ten business days

From kickoff to a fixed build price in two weeks.

Two calls with you. Everything else happens on our side, with short questions by email or Slack.

  • VSENK works
  • You decide
  1. Day 1

    Kickoff and access

    You + VSENK

    A 45-minute call with you or your ops lead. You authorize read-only access to each system in the scope document.

    OutputSigned scope, access live

  2. Days 2–4

    Map the work

    VSENK

    We trace every hand-off between Amazon, your other channels, your warehouse or 3PL, your suppliers and your books, and time each manual step with the person who does it.

    OutputWorkflow map

  3. Days 5–7

    Price the leaks

    VSENK

    We pull 90 days of settlement, fee, stock and inventory-ledger data and turn each leak into hours and dollars, with the evidence attached.

    OutputLeak report draft

  4. Day 8

    Switch on the quick win

    VSENK

    Your daily profit and stock alert goes live in Slack or email. It reads data only, so nothing in your accounts changes.

    OutputDaily alert running

  5. Day 9

    Rank the roadmap

    VSENK

    Every automation is ranked by payback, effort and risk. The top three are scoped with a fixed price.

    OutputRanked roadmap

  6. Day 10

    Readout call

    You + VSENK

    We walk you through the findings and the build proposal. You decide whether to build, wait or stop. No pressure either way.

    OutputFinal report and build proposal

Access

What we need from you, and what we never ask for.

Every permission is listed in the scope document before you grant it. You can revoke any of them from your own accounts at any time.

We ask for

  • Read-only SP-API authorization for each Amazon marketplace
  • Read-only access to Shopify or Walmart
  • Read-only access to QuickBooks or Xero, or exports from your bookkeeper
  • A viewer login or exports from your warehouse or 3PL
  • 90 days of supplier POs, in whatever form you keep them
  • 30 minutes with whoever does the manual work today

We never ask for

  • Your Seller Central password or a shared login
  • Write access of any kind during the audit
  • Browser access to Seller Central, scraping or bots
  • Payment details for your marketplace accounts
How we handle access and data

Ops leak calculator

Estimate your leak before we measure it.

Move the sliders to see a rough monthly number. The audit replaces every input here with your real data.

$250k/mo · $3.0M/yr

We usually work with $1M–$20M a year.

200
2

Count Amazon US and Canada separately, plus Shopify, Walmart, eBay, Etsy.

25 h

Copy-paste, reconciliation, reorder sheets, order fixes. Count VA and staff time.

$15/h

Philippine VAs run about $6.50–$10 an hour (VA Masters, 2026); US in-house back-office staff about $18–$28 (Stealth Agents, 2026).

$1,200

Your estimate: aged-inventory surcharges, storage overages and margin lost while a SKU was out of stock.

Estimated monthly leak

$2,824

  • Manual work $1,624
  • Stockout and aged fees $1,200
Hours leaking per month
108 h
Per year
$33,888
Share of revenue
1.1%
Suggested starting plan After the audit

Managed Ops Core · $2,000/mo

One or two channels and a manageable SKU count: 40 analyst hours a month should cover the exceptions.

Your estimated leak is 1.4× the plan fee. The audit measures how much of it automation can remove.

Formulas 
hours/month = 25 h × 4.33 = 108 h
manual work = 108 h × $15 = $1,624
leak        = $1,624 + $1,200 = $2,824 /mo
share       = $2,824 ÷ $250,000 = 1.1% of revenue

Book an Ops Leak Audit

An estimate, not a quote. Defaults are examples, not benchmarks.

After the audit

Three ways it can end. All of them are fine.

You build

The top three automations go into an Autopilot Build at the fixed price from the readout. Your $1,500 is credited in full.

What a build includes

You stop here

You keep the workflow map, the leak report, the roadmap and the daily alert. Many teams use the roadmap to brief their own staff or another vendor.

We say it is not worth it

If automation will not pay back for you, the report says so in plain words. We would rather lose a build than sell one that does not pay for itself.

FAQ

Ops Leak Audit questions

Still unsure? The audit call is the place to ask. Book an Ops Leak Audit

Is the $1,500 credited if we go ahead with a build?

Yes. The full $1,500 is credited against your Autopilot Build. If you stop after the audit, you keep the workflow map, the leak report, the roadmap and the quick win.

What access do you need for the audit?

Read-only access only: an SP-API authorization for your Amazon accounts, read-only access to Shopify or Walmart, read-only access to QuickBooks or Xero, and exports or a viewer login for your warehouse or 3PL. Nothing we do in the audit can change an order, a listing or your books.

How much of our time does it take?

Two calls with you or your ops lead: a kickoff and a readout. In between we ask short questions by email or Slack. Most of the work happens on our side.

What is the quick win?

A daily profit and stock alert sent to Slack or email, live before the audit ends. It runs on read-only data, so it is safe to switch on during the audit.

What if the audit finds little worth automating?

Then the report says so and ranks the few changes that do pay. You still keep the map, the report and the quick win. We would rather lose a build than sell one that does not pay for itself.

Do you sign an NDA?

Yes, before we see any data. We also send a scope document that lists every system and permission we will request.

We are under $1M a year. Should we book?

Probably not yet. We work best with Amazon-led brands doing $1M–$20M a year. Below that, a $19–$99/month tool usually covers the basics. If you are close to $1M and growing fast, book the call and we will tell you honestly.

Find out what the work between your systems costs.

$1,500, 10 business days, read-only. You keep the map, the report, the roadmap and the alert, whatever you decide.

Book an Ops Leak Audit See pricing
  • Read-only access
  • NDA before data
  • US-hours calls